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Adding Searches

Overview

By default, when you create a new password, its public name—and any variations of it—automatically becomes searchable. That’s exactly what you’d expect: if you name an entry “Facebook,” searching for Facebook will bring it up. But there are times when you’ll want a password to appear under additional search terms. Using the same example, you might also want that Facebook entry to show up when you search for social media. That’s where adding searches comes in. It lets you attach any number of extra keywords to a password so it can be found in all the ways that make sense for your workflow.

🔍 How to add search terms

To attach additional search terms to a password entry, follow these steps:

  1. Browse to the category containing the password you want to update.
  2. Right‑click the password entry to open its context menu.
  3. Select Add Search to open the Add Search Terms dialog.
  4. Enter one or more search terms you want associated with this password — these become extra search keywords the entry will match.
  5. Click Save to apply the new terms.

Once saved, the password will appear whenever you search for any of the added search labels, making it easier to find entries in ways that match how you think about them.

Best practices for choosing search terms

Choosing good search terms helps keep your password database easy to navigate and makes it far simpler to find what you need quickly. Here are a few guidelines to keep in mind:

  • Use broad category terms Add keywords that describe the general type of service, such as social media, banking, or email. These help group related entries under shared search categories.
  • Include common synonyms People often remember things differently. Adding terms like mail alongside email, or shopping alongside store, makes entries easier to find through natural search variations.
  • Add company or product associations . Some services are part of larger ecosystems. For example, a password for Instagram might also include Meta or Facebook as helpful related terms.
  • Think about your own workflow and use terms that match how you think about the service. If you mentally group things by purpose e.g. like work, personal, or finance, then add those as organizational keywords.
  • Avoid overly specific or obscure terms. But don't feel stuck to limit yourself to meaningful, memorable search labels. You can easily include internal codes, rarely used abbreviations or even organizational lingo.

These small additions can make a big difference in how quickly you can retrieve the right password, especially as your database grows.